NATIONAL ASSOCIATION OF COUNTY PARK & RECREATION OFFICIALS

MINUTES OF BOARD OF DIRECTORS MEETING

March 2, 2001

Loudoun County Cascades Senior Center

Sterling, Virginia

President Cindy Welsh called the meeting to order at 10:03 A.M.

Guest attending the meeting are:

Greg Reiner (Johnson County, Kansas); Cathy Spangler, NRPA; Doug Vaira, NRPA.

3. SPECIAL PRESENTATIONS

President Welsh introduced Ms. Spangler and Mr. Vaira who gave a presentation on Active Parks.org project. The project is designed to inventory local public facilities, provide the industry with information, create consumer agenda for the industry and profession, and recognize the value parks and recreation at the national level.

IV. ADDITIONS TO AGENDA

None

Members Present

1. Membership--Mr. Andal distributed the membership report (attachment A) and noted that the organization has 14 Corporate members(attachment A1) and 126 General memberships.
2. Membership status—A membership report (attachment B) was distributed reporting for the period of October 1999 to present showing that the organization has gained 4 new members which is the same number last year during the same time period. $8265 was obtained from membership income that is short of the $13,000 budget goal. The new fee structure is based on agency annual budget and 46 members were in the >$100,000 category, 70 members are in the $100,000 to $500,000 category, and 29 members are in the >$500,000 category. The average membership fee income is $68.59 per member.
3. Financial—A financial report was distributed (attachment C). Mr. Andal indicated that $1500 was transferred from a certificate of deposit account to the operating fund to guarantee cash flow. Also, $3000 was transferred from savings to the operating fund for cash flow purposes. The net worth of NACPRO is $29,173.97, a decrease of $1454.34 during the quarter. New revenue will compensate for losses.
4. Proposed Budget—Mr. Andal proposed a "rollover" budget (attachment D) without suggesting changes.

• Moved Mike Pasteris, second Dan Gooch—Increase Awards video by $1000 for total of $2000. Moved Tim Schreiner, second Dan Gooch—Increase park tours revenue by $500 to balance income to expense for total of $1000. Moved Gary Haller, second Bill Scalzo—Decrease donation to NRPA by $200 in lieu of affiliation. Reduce to $100 next fiscal year (budget 01-02).
• Maintain education presentation allocation to $1000.
• Not-for-profit filing fee of $25 is allocated as discretionary expenditure.
• Moved by Bob Nickovich, second by John de Bessonet—Increase award banquet complimentary dinners by $1000 to total of $4000.

1. Awards—The Awards Committee reviewed applications for 13 award categories with possibility of presenting 18 awards. The Committee recommends 14 awards to be presented at the Philadelphia meeting. No awards will be presented in 3 categories; outstanding public official, fellow, and outstanding contributor. Moved by Dan Gooch and seconded by Mike Pasteris to accept recommendation of Awards Committee. Motion unanimously approved.
2. By Laws—Jon Brady presented the by-laws Committee recommendation on changes for board member attendance language. The recommended changes are shown in Attachment F (2) and stipulate in part "If the Board member fails to give the President proper notice, the President shall so state following any Board roll call. The absence will be recorded as unauthorized. If the absence has been authorized, the President shall so state following any Board roll call. The absence will be recorded as authorized. Each member will be permitted an unauthorized absence and up to two authorized absences within his/her two-year term. Any second unauthorized absence or any third absence (authorized or unauthorized) will result in termination of the Board member’s current Directorship." Moved by Dan Gooch, seconded by John de Bessonet the motion to accept the proposed by-law amendment as presented in Attachment F (2) by the By-Law Committee. The motion was amended by John de Bessonet, seconded by Bill Scalzo to present By-Law Committee recommendation to the membership at the annual meeting in July. The motion, as amended, was approved unanimously.
3. Membership Committee—No report.
4. Nomination Committee—Jon Brady distributed a written report (attachment G) and stated that three current Board members will not serve next term. Members Haller, Burns and Messerli have expressed their desire to decline Board status. Jon Brady, Committee Chair, will contact potential Board members and inform them of condition and rules for Board membership and present a slate to the President for consideration prior to the annual meeting.
5. Legislative Committee—Bill Scalzo, Committee Chair, indicated that CARA was enacted but the Parks and Recreation profession did not get all that was wanted. Currently, CARA II is introduced with a funding consideration of $3.1 billion. Interior Secretary, Gail Norton, supports full funding of stateside allocation. President Bush, at this time, supports full funding of Land and Water Conservation Fund ($900,000 million). CARA II comes with attachments that may prevent it from getting congressional support. On Monday, Bill Scalzo will present a request for NACo support of CARA II and LWCF program.
6. Professional NRPA/NACo Education—No report.

1. Accreditation Committee—Bill Mitchell reports that two new organizations received accreditation and two renewed their accreditation. Six organizations are now in the accreditation process.
2. Historian—Bill Scalzo, NACPRO Historian, is interested in collecting information of members that are also recognized in other professions. That information will be deposited in the historical files of the organization and reported in the newsletter.
3. Internet Communications--Chair John deBessonet distributed a written report (attachment H) and stated that the Corporate memberships have doubled the amount of projected income from this membership category. He is working on attaining more Corporate members and would like to distribute a NACPRO membership list, on request, to new corporate members as an incentive. Moved by John de Bessonet, seconded by Bill Scalzo to make NACPRO membership list available to new Corporate members on request. The motion was unanimously approved.
4. Newsletter—A written report was prepared by Bill Palmer and is attached to these minutes (attachment I). Ms. Carolyn Andal submitted a proposal to prepare the NACPRO newsletter for $1000 per issue. The newsletter would be place "on-line" and added to the NACPRO website. Moved by Tim Schreiner, seconded by John de Bessonet to have newsletter distributed by website except for the winter issue which we be printed and mailed to membership. The motion was amended to have postcards sent to members noticing the change of newsletter presentation. The motion was unanimously approved. Moved by Bob Nickovich, seconded by John de Bessonet to add $1000 to the newsletter budget account to allow for appropriate money to cover anticipated expense. Moved by Gary Haller, seconded by Bob Nickovich to authorize President to negotiate contract with Carolyn Andal to prepare and edit the NACPRO newsletter. Both motions were unanimously approved. Moved by Bob Nickovich, seconded by Bill Scalzo that the Award Committee is to recognize BREC/Bill Palmer for newsletter leadership and the outstanding contribution to NACPRO. Motion was unanimously approved.
5. Organizational Future--Dan Gooch stated that the Association incorporation process has progressive steps that require By-Law changes to clarify the NACPRO’s purpose. Moved by Mike Pasteris, seconded by John de Bessonet to recommend to the membership at the annual meeting by-law changes to reflect clarification of NACPRO purpose for alignment with IRS protocol. Moved by Mike Pasteris, seconded by Dan Gooch to change Articles of Incorporation as presented in attachment J of these minutes. Both motions were unanimously approved.
6. NRPA Relations—Gary Haller recognized Dan Gooch and President Welsh for their participation in the affiliation process. The affiliation papers have been submitted and President Welsh is awaiting response that should arrive after the June meeting of the NRPA Board of Directors. Pending Federal Legislation document distributed by NRPA staff is attached to these minutes (attachment K). Candidates for NRPA Executive Secretary have been screened with a recommendation to the NRPA Trustees for consideration at the Spring meeting. Fifteen names have been forwarded.
7. Scholarship—No report.
8. Audit— Chair Paul Romero reported that the next audit is schedule for next fiscal year. No further action is needed at this time.